Conditions of Hire | alphamstonevillage

Conditions of Hire at January 2025

Please take the time to read these conditions before making your booking through the Bookings Secretary.

Charges 9.00 am - 5.00 pm 5.00 pm - 11.00 pm

Monday - Friday £10.00 per hour £12.00 per hour

Saturday - Sunday £15.00 per hour £20.00 per hour

Deposit A firm booking may be made upon completion of the booking form with a 25% deposit paid by bank transfer (details on booking form). The outstanding amount is due at the end of the event. The deposit will be refunded if a cancellation of an event is made before seven days of the booked date.

Facilities The hiring includes tables, chairs, crockery, and cutlery. Please speak to the Bookings Secretary regarding layout of room etc.

Kitchen Access and use of the kitchen is included in the hire Please speak to the Bookings Secretary if you intend to use it.

Alcohol Any alcohol sold on the premises must be covered by a Temporary Events Notice, obtained by the Hirer, from Braintree District Council Licencing. The Notice must be displayed. N.B. Knowingly selling or serving alcohol to a person under the age of 18 is an offence.

Responsibilities As the Hirer you will be responsible to ensure sufficient supervision throughout the whole booking period to ensure the facilities are used in a reasonable manner.

If music is to be played please tell the Booking Secretary who will advise on the type of Performance Licence necessary, which needs to be obtained by the Hirer.

Timings: by-Laws state that any function on a Saturday night must end by 11.30pm with the Hall cleared by midnight. The Hirer will be responsible for ensuring that no unnecessary noise is caused or allowed in or around the premises or on the green.

Reading and abiding by Procedures outlined in the AVH Fire Risk Assessment, available on the AVH website is a key condition of Hire.

Capacity As a guide the following maximum occupation numbers should not be exceeded:

Seated 60 at dining tables, standing 120.

Damage and Accidents Damage to the property or injury is always a possibility. The Hirer shall indemnify AVH for the cost of repairs of any damage done to any part of the property including the curtilage or the contents of the building which arise as a result of the hiring. The Hirer is responsible for the cost of anything broken or items missing. The Hirer shall not do anything which will invalidate the Hall’s insurance or any licence. If anyone sustains an injury the Accident Book, located in the Kitchen, must be completed and the Booking Secretary notified as soon as possible.

Leaving the hall The Hirer is responsible for leaving the hall, kitchen and toilets clean. Chairs must be stacked with care and all furniture returned to its original position. The Hirer is responsible for turning off all heating and lighting, locking the front door, and returning the key to the key safe.